October 30th, 2024
If you’re running an online store, you’ve likely heard of WooCommerce, then you would naturally be aware of the name of WooCommerce. It is one of the most extensively used e-commerce platforms across the globe. But do you know that this tool has an Invoice Payment feature? That’s really fantastic news for businesses, since the customer creates orders without demanding immediate pay. In this Article you will get to know how to use the WooCommerce invoice Payment option plugin for your online stores.
Understanding the WooCommerce Invoice Payment Option
What is Invoice Payment?
The WooCommerce invoice payment option allows customers to order without making some advance payment, and they get an invoice instead, reviewing their purchase before committing themselves to paying for it. That, in turn, gives that trust between you and your customers. This feature is one of huge value to businesses handling more sizable orders, raising the chances of potential sales volume.
It comes to serve as documentary evidence for a transaction between the seller and the buyer, sometimes serving as a legal document.
Each invoice should carry a minimum amount of information: contact data from both seller and buyer, date of payment, kind of remittance, purchase order number and invoice, and the items or services bought with as much detail as possible and the amount.
How Does It Work?
In WooCommerce, invoice payment option is part of the checkout process. Once a customer chooses this payment method, they will be sent an invoice with detailed information about their order by email. They can then make payment when it suits them, according to your agreed terms of payment. This can sometimes help coax previously hesitant buyers and push up overall sales
Key Features of WooCommerce Invoice Payment Option
Manage cash flow and reduce cart abandonment rate with your use of WooCommerce Invoice Payment Option. Here are the main key features streamlined to suit your use with WooCommerce Invoice Payment Option:
- Automated “Pay by Invoice” Payment Method: Introduce a flexible new payment option that enhances the checkout process for customers.
- Customizable Title and Description: Customize the title and description of the payment method to match your store’s branding.
- Default order status configuration: Set default order statuses automatically for efficient order management.
- Shipping Method-Based Visibility: Let the invoice payment option’s visibility be controlled according to selected shipping methods.
- Targeting of Customer and User Roles: Display the invoices payment option for specific customer groups or user roles.
- Product, Category, and Tag Specificity: enable invoice payment for specific products, categories, or tags.
- PDF Invoice Attachments: Attach a PDF invoice with every mailing of an order confirmation.
- Customize PDF: Here, for you, are three templates to customize your PDF invoices.
- Email Payment Links: Give your customers safe links to pay their invoices by email.
- Geo Restriction: Now let’s limit the invoice payment by country, state, city, or zip code.
- Order Quantity and Amount Restrictions: Set minimum and maximum order limits to control invoice eligibility.
- Seamless WooCommerce Integration: It fully integrates with WooCommerce for smooth e-commerce functionality.
How to Set Up the WooCommerce Invoice Payment Option
Preparing WooCommerce invoice payment might be something easy as well; no problem at all. Just follow these steps below:
Step 1: Installation
Download the WooCommerce Invoice Payment Option by Woonest from your WooCommerce account.
- Log into the WordPress Admin dashboard.
- Plugins > Add New.
- Click on Upload Plugin, upload the downloaded file .zip.
- Click to install now and activate.
Step 2: Configure Invoice Payment
- Access “Invoice Payment Option” through your WordPress admin menu after activation.
And another payment option available there in WooCommerce > Settings > Payments is Invoice payment. Scroll down the payment options for ‘Invoice Payment’ and toggle it on.
This will allow customers to select when they will check out. Do not forget the payment conditions; this will allow your customer to understand when you expect them to pay.
Step 3: Set Up Rules to Restrict Invoice Payment Option
But to really make your WooCommerce invoice payment option come out just as you have planned, you can actually set in some rules for limiting usage pretty easy. Just navigate over to your WooCommerce > Invoice Payment, then Add New, creating a rule for your store. You will be filled in with a pretty unique title for the rule that might help you if you happen to need several of them as your business evolves.
You can design several conditions based on different criteria. Therefore, the mode of invoice payment will be available only if there is some need. These include:
- Location-Based Rules: Disables the capability of paying invoices in some countries, states, or cities or even zip codes.
- Cart-Based Rules: These are rules which are based on the cart value or quantity in the cart for when the payment of the invoice is available.
- Product-Based Rules: Select specific products, categories, or tags that should accept this payment method on checkout.
- User Roles: Utilities Only pay the bills of certain customers or user groups, like the wholesale buyers or members.
- Shipping Options: Only show this payment option when the shipping options are picked, which can be a Flat Rate, Free Shipping, or Local Pickup.
Step 4: Customize Invoices
Accepting invoice payment options is part of what would be considered the core: applying PDF invoices, and WooCommerce provides its automatic generation. Here’s how you can create automatic PDF invoices. Go to WooCommerce >> Settings >> Invoice Payment Options and enable the option for making pdfs of every order paid via invoice. This automatically takes care of ensuring that you and the client have clean, professional records in documentation.
- You can choose from three professionally designed templates.
- Each template can be customized. Add a company logo, change the scheme of colors to suit, and add the terms and conditions.
- You can add personalized notes in the footer of the PDF invoice, offering more detailed information or instructions for your customers.
Along with invoices, you are able to set up any custom email to your customers and also to your administrators in WooCommerce:
With invoice Payment Option Plugin, you can send an email to a customer after placing the order. You can get the template by going through WooCommerce > Settings > Emails and using the Woonest Invoice Email for Customer. In this, you can set a different email notice to your store admins so that any new invoice order is updated in front of your team.
Benefits of Using the WooCommerce Invoice Payment Option
Increased Sales
It would result in more customers completing their purchase; with that flexibility, you’re addressing some of the concerns customers may have in relation to paying up front and, therefore, could lead to an infinitely better conversion rate. It’s very handy when you have higher value or B2B deals.
Building Trust with Customers
Online sales rely much on trust. With Woonest WooCommerce invoice payment option, you are telling your customers that you trust them. A noble act may relate better and bring consistent relationships that build brand loyalty.
Being Flexible for Businesses
Not only do customers appreciate the flexibility of invoice payments, but businesses also get the freedom to set payment terms according to specific requirements. It helps manage the business’s cash flow well and makes room for various kinds of customers. This is especially necessary for B2B customers who wish to place bigger orders without upfront payment.
Best suited for B2B Orders
For B2B businesses, an invoice is their preferred and sometimes required mode of payment because of the internal working and purchase processes used by these entities. Woonest plugin for your WooCommerce store is offering this: providing an invoice mode of payment to such clients, keeping in line with the standards that B2B businesses demand. Again, all this zooms in on the advantages accrued from getting into this market. Simplification of their whole buying process and having your business more ready for sales into B2B.
Avoiding Cash Flow Issues
Cash flow would be one of the big headaches for businesses. Payment through Woonest will effectively manage cash flow since payment terms are clear, and the invoices are detailed. Invoicing in a structured way helps the customers understand exactly what they owe and by when. With flexible options with regard to payment on invoices, you may be able to balance cash flows well in peak seasons or big orders.
Conclusion
WooCommerce invoice payment is the Woonest feature that will enable you to create orders for customers without demanding instant payment. This enhances sales in any given online business and provides an avenue for building trust. If you are looking to break into B2B transactions or you just want to offer your customer options, this is a feature that wins everybody.
FAQs
1. What is the WooCommerce invoice payment option?
It allows customers to place orders without paying directly, receiving an invoice instead.
2. Can I modify the invoice sent to customers?
Yes! You can modify the invoice template with your branding and necessary information.
3. How do I track invoices that remain unpaid?
You can track invoices which are unpaid within your WooCommerce dashboard here you will find information about the status of the invoice.
4. Am I going to get charged for using this invoice payment method?
There usually aren’t any fees, but do check with your payment processor to confirm.
5. Can I sell a subscription product and use this payment method?
Yes, but first, you will have to make sure terms clear exist for recurring payments.